University System of Maryland          Job Class Specification TITLE: TYPIST CLERK JOB CODE: N04TYU FLSA: NONEXEMPT JOB TYPE: SYSTEMWIDE EEO6: H40 JOB FAMILY/SERIES: OFF CLK IPED-SOC: 43-9022

APPROVED BY: Chancellor's Designee: EFFECTIVE DATE: 01/22/2008 James Sansbury, Associate VC Financial Affairs/Human Resources

JOB SUMMARY

Under direct supervision, performs high volume typing and routine
clerical work.

PRIMARY DUTIES

1.  Prepares manuscripts, correspondence, charts, forms, and other
    documents from copy created by others using typewriter and/or
    automated office equipment.  Proofreads materials.

2.  Receives and directs incoming telephone calls and visitors.
    Responds to general inquiries regarding office operations.

3.  Receives, sorts and distributes incoming mail.  Prepares outgoing
    mail for postal pick-up.  Delivers, posts, and retrieves documents
    and materials on campus.

4.  Assists in maintaining records and filing systems.  Enters and
    retrieves data from files and databases.  Assembles, compiles, and
    edits data according to specific instructions.  Prepares simple
    reports.

5.  Operates office equipment such as personal and networked computers
    and printers, typewriters, facsimile machines, copy equipment,
    voice messaging and electronic mail systems, and telephone
    equipment.

6.  May assists Secretaries and Administrative Assistants in providing
    administrative secretarial and clerical support to others.

Note: The intent of this list of primary duties is to provide a
representative summary of the major duties and responsibilities of
this job. Incumbents perform other related duties assigned. Specific
duties and responsibilities may vary based upon departmental needs.

MINIMUM QUALIFICATIONS

EDUCATION:  High School Diploma or GED.

EXPERIENCE: One year in clerical work.

OTHER:  Applicants may be required to complete the institution's 
required skills assessment to be considered.  Some positions require 
specific skills such as word processing, spreadsheet, presentation, 
database, email or calendaring software, and Internet proficiency.  

REQUIRED KNOWLEDGE/SKILLS/ABILITIES

Working knowledge of office practices, procedures, and equipment; of
business english, spelling, grammar, and arithmetic.  Skill in
operating manual and automated office equipment.  Ability to produce
documents using automated equipment and office software; to perform
arithmetic calculations; to file documents according to alphabetic and
numeric sequence; to understand and follow oral and written
instructions; to communicate effectively both orally and in writing;
to interact with the public, employees and students in a courteous and
efficient manner.

OTHER: Except for qualifications established by law, additional
related experience and formal education in which one has gained the
knowledge, skills, and abilities required for full performance of the
work of the job class may be substituted for the education or
experience requirement on a year-for-year basis with 30 college
credits being equivalent to one year of experience.

CONDITIONS OF EMPLOYMENT
N/A

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