Under general supervision, supervises complex accounting clerical,
bookeeping, payments receivable & departmental deposit processing
or auditing activities. Serves as primary bookeeping specialist
for a major function such as complex multi-grant and contract
accounting support, loan processing and payment plan support,
or supervises and trains subordinate personnel.
1. Performs complex clerical activities essential to accounting, such as accounts
payable/receivable, payment handling procedures, posting or reconciling ledgers and
accounts, processing and disbursing refunds, preparing trial balances, payroll, leave
accounting and preparing consolidated reports.
2. Provides primary bookkeeping support services for complex accounts that require
regular reports, active monitoring of fund and budget amendments, and/or departmental
deposits for multiple campuses. Reconciliation and detailed research to resolve
discrepancies including validation of armored car transactions.
3. Assists accountants or auditors in making modifications to existing accounting
systems or in the formulation and installation of new systems.
4. Performs analysis of various ledger accounts such as reviewing entries, verifying
amounts, monitoring and balance cash funds, comparing and reconciling balances and
interpreting trends or deviations from accounting standards.
5. Supervises and monitors the bookkeeping activity of a unit, ensuring details of
financial transactions are recorded in journals, ledgers and automated system.
6. Researches and resolves credit card payment issues.
7. Processes loan closing procedures for campus emergency and institutional student
loans, verifying identification and completion of the appropriate promissory notes
maintaining accurate documentation.
8. Reviews all transactions posted to assigned accounts by ensuring all account
activity is recorded, all adjustments are calculated and corrections made.
9. Provides a consistent level of customer service relating to inquiries about
payments and processing regarding their billing and registration activity. This
requires being aware of and adhering to all privacy rules including the campus
provisions for FERPA, Graham Leach Bliley, and approved Red Flag Rules.
10. Prepares a variety of reports using manual and automated systems and equipment,
personal computers and related software.
11. Monitors cash and checks to help detect counterfeiting and forgeries.
12. Supervises and trains subordinate personnel, determines work priorities, plans,
schedules, assigns and reviews work.
Note: The intent of this list of primary duties is to provide a
representative summary of the major duties and responsibilities of
this job. Incumbents perform other related duties assigned. Specific
duties and responsibilities may vary based upon departmental needs.
EDUCATION: High school diploma or GED.
EXPERIENCE: Four years accounting clerical experience.
Customer service experience and/or cash handling and payment processing experience.
Thorough knowledge of bookkeeping principles, mathematical methods and
techniques and accounting standards. Skill in performing mathematical
computations; in using analytical techniques to reconcile financial data;
in reviewing and processing financial documents; in operating calculators,
personal computers and related software. The ability to exercise attention
to detail in the area of monetary transactions. Ability to understand and
explain items within an accounting system. Ability to communicate effectively,
to prepare written records and reports; to work independently with little
supervision; to supervise and train others in assigned accounting clerical
\work; to establish and maintain effective work relationships; to operate
manual and automated office equipment. Must have the ability to understand
the various privacy laws and audit requirements placed on the daily function
of the position.
OTHER: Except for qualifications established by law, additional
related experience and formal education in which one has gained the
knowledge, skills, and abilities required for full performance of the
work of the job class may be substituted for the education or
experience requirement on a year-for-year basis with 30 college
credits being equivalent to one year of experience.
CONDITIONS OF EMPLOYMENT