Under general supervision, performs technical work involving limited
discretion in the procurement of goods and services such as
negotiating prices, terms, and deliveries, overseeing preparation of
procurement documents, and issuing orders.
1. Has authority to make procurement decisions and commit the
University to purchase goods and services up to a dollar amount
determined by institutional policy.
2. Prepares invitations for bid, requests for proposal and
procurement orders, ensuring accuracy and completeness.
3. Provides guidance and direction to other personnel on work
4. Obtains information by initiating communications with vendors and
clients regarding various activities such as price verification,
order status and expediting.
5. Researches available catalog and promotional information for
market place analysis. Identifies best sources, pricing and
scheduling for goods and services.
6. Responds to inquiries from vendors and clients; resolves problems
by providing information, which typically requires research or
interpretation of data and knowledge of departmental policies and
7. Generates and updates manual and automated record keeping systems
pertinent to potential suppliers, prices, delivery dates, invoices
and general departmental operations.
8. Initiates and prepares procurement reports, forms, and other
documentation related to departmental operations.
9. Performs arithmetic calculations for purchase order quantities,
price extension and totals.
Note: The intent of this list of primary duties is to provide a
representative summary of the major duties and responsibilities of
this job. Incumbents perform other related duties assigned. Specific
duties and responsibilities may vary based upon departmental needs.
EDUCATION: Bachelor's Degree
EXPERIENCE: No experience.
General knowledge of business and industry practices related to
procurement; and general knowledge of business english and arithmetic.
Working knowledge of the market value and sources of supply for a
variety of supplies, materials, and equipment; of competitive bid
purchasing priniciples, methods and procedures. Skill in operating
standard office equipment. Ability to communicate effectively both
orally and in writing; to provide guidance to other personnel; to
prepare reports reflecting daily operations and project status.
OTHER: Except for qualifications established by law, additional
related experience and formal education in which one has gained the
knowledge, skills, and abilities required for full performance of the
work of the job class may be substituted for the education or
experience requirement on a year-for-year basis with 30 college
credits being equivalent to one year of experience.
CONDITIONS OF EMPLOYMENT