Under general supervision, provides para-professional support related
to contract and grant proposal submission, receipt of awards,
development of subcontract agreements, and the coordination of
clinical testing and other agreements.
1. Conducts initial assessment of grant applications to ensure
compliance with complex federal government, state, and university
laws, statutes, policies, and procedures.
2. Coordinates process to ensure correct forms are used; forms are
fully completed with appropriate signatures; instructions have
been followed precisely; and all elements of the proposal are
3. Prepares a variety of agreements such as clinical testing,
materials transfer, and confidential disclosure for review and
approval by the Contract and Grant Administrator.
4. Compares new agreements to identify changes from pre-existing
agreements and highlights changes for administrator review.
5. Submits external documents and/or agreements to sponsoring
company or funding agency. Provides internal follow up/tracking
system for campus projects. Ensures receipt of the institution
copy of all submittal and copies of final document/agreement.
6. Develops tracking system for subcontracts; obtains copy of scope
of work and budget; prepares subcontract document; prepares
purchase order; drafts cover letter; tracks return of signed
agreement; and sends copy of contract to the institution.
7. Modifies agreements and subcontracts according to changes
negotiated by Contract and Grant Administrator.
8. Composes and signs correspondence in response to general
inquiries regarding sponsored programs.
9. Independently handles procedural and substantive matters not
requiring technical knowledge.
10. Researches proposal opportunities and prepares announcements,
newsletters, and other communications.
11. Assists in developing and presenting information workshops and/or
seminars on sponsored programs, processes and activities.
Note: The intent of this list of primary duties is to provide a
representative summary of the major duties and responsibilities of
this job. Incumbents perform other related duties assigned. Specific
duties and responsibilities may vary based upon departmental needs.
EDUCATION: High School Diploma or GED.
EXPERIENCE: Four years directly related experience.
Working knowledge of research and sponsored programs administration;
and grants and contracts policies, procedures, and guidelines. General
knowledge of and skill in the use of word processing, database, and
spreadsheet software to produce documents and maintain information.
Ability to learn Federal, State, and funding agency requirements
related to grants and contracts. Ability to learn and understand legal
documents, contracts, applications, and awards. Ability to communicate
effectively orally and in writing. Ability to follow oral and written
instructions. Ability to work in an independent and self-directed
manner. Skill in using computers and other office equipment; in
composing correspondence; in managing filing systems; in gathering and
summarizing information; in maintaining confidentiality and handling
sensitive matters with discretion and tact; and in planning,
organizing, prioritizing, and executing complicated and continuing
grant and contract assignments without instruction.
OTHER: Except for qualifications established by law, additional
related experience and formal education in which one has gained the
knowledge, skills, and abilities required for full performance of the
work of the job class may be substituted for the education or
experience requirement on a year-for-year basis with 30 college
credits being equivalent to one year of experience.
CONDITIONS OF EMPLOYMENT