Under general supervision, supervises the centralized processing of
payroll and/or accounts payable for a UMS institution. Incumbents in
this job class may supervise a single function in a large operation or
a combined function in a small to medium size operation. Work at this
level is characterized by the independent performance of very
specialized yet limited accounting functions centered on transactions.
Work requires a high level of expertise and preparation in the
specialty area(s) where assigned. Incumbents in this job class are
responsible for all aspects of the processing operation including
planning and organizing processing activities, ensuring proper
application and implementation of methods and procedures, coordinating
financial accounting system transactions, resolving operational
problems, and supervising and training intermediate accounting
clerical supervisors and/or subordinate personnel that perform complex
payroll or accounts payable work. Incumbents in this job class
function as working supervisors performing the work of subordinates as
1. Supervises and evaluates the staff and daily operations of the
institution's payroll and/or accounts payable unit(s). Plans and
reviews transaction procedures, tracking and reporting methods
and staff assignments.
2. Oversees the preparation/verification of the institution's
payrolls and disbursements of paychecks, and/or processing of all
the institution's payables such as utilities, purchase orders,
invoices, contracts, and travel reimbursements.
3. Coordinates and monitors on-line processing and transaction
batches through the institution's financial accounting system.
Maintains manual and automated files and databases for assigned
4. Performs daily and monthly reconciliation of open commitments and
assists with FRS, FAS, STARS, and/or GAAP closings.
5. Prepares adjusting entries applicable to payroll and/or accounts
payable and ensures compliance with audit procedures.
6. Prepares and maintains processing and closing schedules for
applicable area(s). Prepares special statements, reports,
estimates or projections as directed.
7. Ensures compliance with applicable state and federal laws and
other regulatory requirements for payroll and/or accounts payable
transactions. Reviews applicable institutional documents for
accuracy, completeness, and conformity.
8. Recommends and implements policies, operating procedures and
processing methods to ensure efficient and accurate processing of
payroll and/or accounts payable transactions.
9. Answers inquiries regarding area operations and procedures and
functions as resource person for the interpretation and
application of laws, rules, and regulations related to payroll
and/or accounts payable.
10. Advises and instructs institution personnel on payroll and/or
accounts payable policies and procedures. Updates and maintains
applicable policy and procedures manuals.
11. Maintains liaison with vendors, State Central Payroll Bureau, UMS
Payroll Center, State Controller's Office, various institution
officials and other internal and external entities to facilitate
transactions and resolve problems.
12. Authorizes working fund checks and/or cash disbursements for
emergency purchases or petty cash.
Note: The intent of this list of primary duties is to provide a
representative summary of the major duties and responsibilities of
this job. Incumbents perform other related duties assigned. Specific
duties and responsibilities may vary based upon departmental needs.
EDUCATION: High School Diploma or GED.
EXPERIENCE: Five years experience in specialty area of the position
(payroll and/or accounts payable), two years of which must have been
in a lead or supervisory capacity.
Thorough knowledge of complex and specialized payroll and/or accounts
payable procedures and practices; of data processing procedures used
in the processing of payroll and financial transactions; of related
federal and state laws; of State of Maryland and UMS rules,
regulations, forms and procedures affecting payroll, procurement,
and/or accounts payable processing; of procedures for payroll benefit
deductions where applicable; of the institution's accounting
operations and procedures. Working knowledge of the principles and
practices of accounting; of office management and business practices.
Skill in the use of tax tables where applicable; in analyzing
financial transaction problems in assigned area(s) and formulating
appropriate solutions; in performing mathematical computations; in
posting and balancing ledgers, preparing trial balances and
reconciling accounts; in the use of calculators, related office
equipment, personal computers and related financial software. Ability
to train and supervise assigned staff in payroll and/or accounts
payable operations and procedures; to apply Generally Accepted
Accounting Principles (GAAP); to prepare reports; to communicate
effectively both orally and in writing; to establish and maintain
effective working relationships.
OTHER: Except for qualifications established by law, additional
related experience and formal education in which one has gained the
knowledge, skills, and abilities required for full performance of the
work of the job class may be substituted for the education or
experience requirement on a year-for-year basis with 30 college
credits being equivalent to one year of experience.
CONDITIONS OF EMPLOYMENT
Employees in this job class may be required to work overtime to meet