Under general supervision, performs payroll and financial accounting
system transactions, on line data processing, and coordination of
activities within the institution or with several USM institutions'
Payroll/Personnel Offices, System Computer Facility and Central
1. Processes the University's biweekly payroll journals, entries and
one-pay certifications, evaluates for accuracy, completeness, and
conformity with established procedures.
2. Update data base and gross pay file through batch interactive
processing. Maintains controls and process corrections.
3. Streams payroll jobs for the update, exception, and post
reporting cycles and maintain balancing totals.
4. Assigns magnetic tapes and maintain control log for data entry
5. Advises institutions on intricate payroll problems.
6. Maintains special files for payroll processing; i.e., title code
file, special overtime, etc.
7. Processes and balance University's petty cash payroll.
8. Computes net payback for overpayment.
9. Assists in the breakdown and distribution of journals, entries,
reports and checks to institution personnel offices. Distribute
post reporting magnetic tapes and reports.
10. Assumes all duties of payroll processing supervisor in the
Note: The intent of this list of primary duties is to provide a
representative summary of the major duties and responsibilities of
this job. Incumbents perform other related duties assigned. Specific
duties and responsibilities may vary based upon departmental needs.
EDUCATION: High School Diploma or GED.
EXPERIENCE: Four years of payroll experience, two years of which must
have included knowledge of State and Federal Payroll Regulations and
the use of tax tables to determine deductions.
Thorough knowledge of complex and specialized payroll and data
processing procedures used in processing the University payroll, of
data processing procedures used in processing transactions on the
financial and accounting system; of on-line data processing and
terminology; of federal and state tax laws; of state and University
rules, regulations, forms and procedures affecting payroll processing,
of procedures for payroll benefit deductions. Skill in the use of tax
tables to determine deductions; in the use of the computer terminal to
update payroll data bases through batch and interactive processing; in
processing payroll exceptions and streaming jobs to produce reports;
in calculating net pay. Ability to evaluate conformity with
established procedures; to maintain batch controls; to answer
technical questions from USM staff; to communicate effectively both
orally and in writing; to work harmoniously with others.
OTHER: Except for qualifications established by law, additional
related experience and formal education in which one has gained the
knowledge, skills, and abilities required for full performance of the
work of the job class may be substituted for the education or
experience requirement on a year-for-year basis with 30 college
credits being equivalent to one year of experience.
CONDITIONS OF EMPLOYMENT
Employees in this job class may be required to work overtime to meet