Approved December 10, 2004 MINUTES OF THE MEETING OF BOARD OF REGENTS October 22, 2004 Salisbury University EXECUTIVE SESSION Chairman Kendall moved, Regent Nevins seconded and the Board of Regents voted unanimously to convene in Closed and Executive Session with the Chancellor on Friday, October 22, 2004, 8:05 a.m. and adjourned at 9:15 a.m. at Salisbury University. Those present were: Chairman Kendall, Regents Acosta, Finan, Florestano, Gill, Horine, Houghton, Hug, Mandel, Mitchell, Nevins, Pettit, Pevenstein, Riley, Rosapepe, and Tydings, Chancellor Kirwan, Ms. Ryan, Assistant Attorney Generals Cobb, and Short. The Board of Regents reviewed items on the agenda that were exempted under the Open Meetings Act for consideration in closed and executive session. Public Session A. Chairman Kendall called the meeting of the University System of Maryland Board of Regents was called to order at 10:05 a.m. on Friday, October 22, 2004 at Salisbury University. Those in attendance were: Chairman Kendall, Regents Acosta, Finan, Florestano, Gill, Horine, Houghton, Hug, Mandel, Mitchell, Nevins, Pettit, Pevenstein, Riley, Rosapepe and Tydings, Chancellor Kirwan, Vice Chancellors Goldstein, Schwab and Vivona, Assistant Attorney Generals Cobb and Short, Presidents Boesch, Bogomolny, Caret, Dudley-Eshbach, Hunter-Cevera, Lowe, Mote, Ramsay, Vice Presidents Johnson (UMBC) and Holden (UMES), Provost Gregory (Coppin), Ms Ryan, members of the press and others. B. President Janet Dudley-Eshbach welcomed regents, presidents and others to Salisbury University. She presented a video highlighting students and faculty which focused on diversity, shared governance, building ties with the community, fundraising, civic engagement and international education. C. Committee of the Whole 1. The minutes of the September 10, 2004 were unanimously approved. 2. Collective Bargaining Report Regent Kendall presented the following MOU's for the public record. Mr. Kendall thanked the institutions for the hard work that went into negotiating the agreements. The institutional Human Resources Directors did an outstanding job briefing the Regents and thanked all who were involved. a. Bowie State University Exempt b. Frostburg State University Exempt c. Frostburg State University Non-Exempt d. Frostburg State University Sworn Police Officers e. University of Baltimore Non Exempt f. University of Baltimore Special Police Officers g. UMCP Exempt h. UMCP Non-Exempt i. UMCP Fraternal Order of Police j. UMUC Non-Exempt k. UMES Non-Exempt l. Bowie Sworn Police Officers and Salisbury Police Officers - accepted by the Board during Executive Session on 10/22/04. 3. Chancellor Kirwan's presented his report to the regents. The report is on file with the minutes of the meeting. 4. E&E Report - Chancellor Kirwan presented the Effectiveness and Efficiency. Report. A copy of the report is on file with the minutes as well as on the USM Website. A copy of Chancellor's Kirwan's overview is attached. D. Report of the Councils 1. Council of University System Presidents - President Bogomolny reported on the last meeting of CUSP which devoted most of the meeting to discussing (1) the E&E report and the perspectives of the USM presidents; he stated that the presidents are committed to working towards the E&E goals; (2) money availability for up-front staff building for fund raising; (3) financial aid report. 2. Council of University System Faculty - Dr. Richardson presented the report of CUSF. He expressed concerns with certain aspects of the E&E report. The System needs to stay competitive with other institutions for the best faculty; there is a need to look at individual professors and their workload; compensation, benefits to ensure retaining good faculty. Regent Kendall responded that the faculty are the key to the success of the System. He has explained to legislators that faculty and administrators need to be compensated competitively in order to retain the outstanding individuals. 3. Council of University System Staff - Mr. Crockett presented the report of CUSS. Report on file with the minutes. 4. University System Student Council - Regent Horine presented the USSC report. Annapolis 101 has been scheduled for Tuesday, January 25 in the Presidential Conference Room, James Office Building in Annapolis. It is hoped that all institutions will send representatives. Regent Kendall recognized Mr. Aaron Kraus from the UMCP Student Government Association who spoke briefly about the need for additional funding for UMCP. E. Education Policy Committee 1. The minutes of the September 28, 2004 meeting were unanimously approved. 2. Proposed Modification of USM Policy on Appointment, Rank and Tenure of Faculty (II-1.00). Moved for approval by Regent Florestano; seconded by Regent Mitchell and unanimously approved. 3. Formation of System-wide Council on Alcohol Use and Abuse. The Committee on Education Policy recommended that the Board direct the Vice Presidents for Student Affairs to add to their meeting agendas as a standing item discussion of best practices to combat alcohol abuse on campuses and to report back to the Committee. Regent Florestano moved for approval of the recommendation; seconded by Regent Mitchell and unanimously approved. 4. Annual Agenda 2004-2005, including Role and Function of the Committee. Moved by Regent Florestano; seconded by Regent Mitchell and unanimously approved. 5. Report on Student Learning Outcomes Assessment Report (SLOAR). The report was presented for information purposes only. Copy on file with the Chancellor's Office. F. Finance Committee 1. Regent Nevins presented a summary of the October 14, 2004 meeting of the Finance Committee. 2. USM: Effectiveness and Efficiency Initiatives: Real Property Assets. Regent Nevins moved for approval; seconded by Regent Tydings and unanimously approved. 3. USM: Draft FY 2006 Separate List Request was presented for information. The list represents what initiatives the Board and Chancellor would prioritize if additional monies are received from the State 4. Bowie State University Facilities Master Plan 2002-2012 was moved for approval by Regent Nevins; seconded by Regent Florestano and unanimously approved. 5. Proposed Amendments to Board Policy VII-1.40 - USM Policy on Contingent II Status Employment for Nonexempt and Exempt Staff Employees. Regent Nevins moved for approval; seconded by Regent Rosapepe and unanimously approved Regent Nevins moved that Items 6 and 7 be placed on the consent agenda; seconded by Regent Rosapepe. Items 6 and 7 were unanimously approved. 6. Proposed Board of Regents Policy on Leave for Service as Election Judge. 7. Amendment to the Board of Regents Policy on Family and Medical Leave (VII-7.50) (action) 8. Common Trust Fund: Investment Performance for FY 2004 was presented for information purposes only. G. Committee on Organization and Compensation - Regent Finan 1. Presidential Search Guidelines were moved for approval by Regent Finan; seconded by Regent Tydings and unanimously approved. 2. Guidelines of Regent Responsibilities were moved for approval by Regent Finan; seconded by Regent Florestano. Regent Hug suggested a change in the last sentence of the preamble from "assuming responsibility" to "assuming oversight of its management." Unanimously approved with the suggested change. H. Audit Committee - Regent Pevenstein presented a report of the meeting of the Audit Committee which met on October 14, 2004. The Committee is working on the process for increasing the audit staff. The Committee accepted various internal audit reports that have been completed from January through September 2004. It will be looking at various provisions of the Sarbanes-Oxley Act to see how they may apply to the USM. I. Adjournment: 12:20