University System of Maryland             Job Class Specification TITLE: OFFICE CLERK I JOB CODE: N03OC1 FLSA: NONEXEMPT JOB TYPE: SYSTEMWIDE EEO6: H40 JOB FAMILY/SERIES: OFF CLK IPED-SOC: 43-9061

APPROVED BY: Chancellor Donald N. Langenberg EFFECTIVE DATE: 07/01/1996

JOB SUMMARY

Under direct supervision, performs moderately complex clerical work
requiring the application of varied procedures or specialized methods.
May provide guidance or instruction to office assistants.

PRIMARY DUTIES

1.  Reviews and verifies documents for completeness, accuracy,
    timeliness and compliance with procedures.

2.  Responds to routine inquiries requiring knowledge of relevant
    department policies and procedures.

3.  Assembles, compiles and edits data and records.  Prepares
    worksheets, tables, correspondence and simple reports.

4.  Codes, sorts and files documents and materials.  Maintains manual
    and/or automated record keeping systems.  Enters and retrieves
    data.

5.  Receives, sorts and distributes incoming materials.  Participates
    in preparing bulk mailings.

6.  Operates office equipment such as personal computers, typewriters,
    calculators, facsimile machines, and photocopiers.

Note: The intent of this list of primary duties is to provide a
representative summary of the major duties and responsibilities of
this job. Incumbents perform other related duties assigned. Specific
duties and responsibilities may vary based upon departmental needs.

MINIMUM QUALIFICATIONS

EDUCATION:  High School Diploma or GED

EXPERIENCE: One year in clerical work.

REQUIRED KNOWLEDGE/SKILLS/ABILITIES

Working knowledge of office practices, procedures and equipment; of
grammar, spelling and punctuation.  Skill in filing documents
according to alphabetic and numeric sequences; in operating manual and
automated office equipment; in performing routine clerical tasks.
Ability to independently perform specialized clerical tasks; to
understand and apply departmental policies and procedures; to
communicate effectively; to follow oral and written instructions; to
maintain effective work relationships; to perform arithmetic
computations.

OTHER: Except for qualifications established by law, additional
related experience and formal education in which one has gained the
knowledge, skills, and abilities required for full performance of the
work of the job class may be substituted for the education or
experience requirement on a year-for-year basis with 30 college
credits being equivalent to one year of experience.

CONDITIONS OF EMPLOYMENT

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