JOB SUMMARY
Under direct supervision, performs moderately complex clerical and other support
activities within the procurement functions which include preparing and editing
procurement documents, communicating with suppliers and clients.
PRIMARY DUTIES
1. Reviews, types and assembles procurement documents, ensuring
accuracy and completeness. Distributes and files documents
utilizing manual and automated systems following established
procedures.
2. Responds to inquiries from vendors and clients by providing
information, which typically requires minimal research.
3. Obtains information by initiating communications with vendors and
clients regarding activities such as price verification, order
status and expediting.
4. Generates and updates records pertinent to procurement
transactions.
5. Performs arithmetic calculations for purchase order quantities,
price extension and totals.
Note: The intent of this list of primary duties is to provide a
representative summary of the major duties and responsibilities of
this job. Incumbents perform other related duties assigned. Specific
duties and responsibilities may vary based upon departmental needs.
MINIMUM QUALIFICATIONS
EDUCATION: High School Diploma or GED
EXPERIENCE: One year related work experience.
OTHER:
REQUIRED KNOWLEDGE/SKILLS/ABILITIES
General knowledge of business english and arithmetic. Working knowledge of
office practices. Ability to operate standard office equipment; to communicate
effectively both orally and in writing; to perform arithmetic calculations;
to type or enter data at a minimum of 30 net wpm.
OTHER: Except for qualifications established by law, additional
related experience and formal education in which one has gained the
knowledge, skills, and abilities required for full performance of the
work of the job class may be substituted for the education or
experience requirement on a year-for-year basis with 30 college
credits being equivalent to one year of experience.
CONDITIONS OF EMPLOYMENT
