University System of Maryland

         Job Class Specification

FLSA: NONEXEMPT                                JOB TYPE: SYSTEMWIDE
EEO6:  H40                                     JOB FAMILY/SERIES: FIN     
IPED-SOC: 43-3031
APPROVED BY: Chancellor Donald N. Langenberg  EFFECTIVE DATE: 07/01/1996


Under general supervision, performs complex accounting clerical or bookeeping tasks to support accounts payable/receivable, payroll, timekeeping, auditing, cashiering, grants accounting, and/or other accounting related functions. Posts journal entries, processes payments or deposits, and verifies accuracy of data. May lead and train other personnel.


1. Performs complex clerical accounting such as posting and reconciling ledgers, bank accounts, preparing trial balances and statistical reports, resolving cash accounting discrepancies.

2. Leads others in accounting clerical activities of a unit, provides guidance and instruction, assists in determining work priorities.

3. Compiles and/or coordinates collection of data for inclusion in a variety of regular reports following prescribed format.

4. Reviews and/or processes financial documents such as invoices, vouchers, receipts, requisitions and reports, ensuring accuracy of mathematical computations and completeness; resolves discrepancies.

5. Monitors departmental accounts by gathering statistical data, maintaining reports and records, identifying variances, errors and discrepancies.

6. Performs analysis of sales transactions and bank account deposits by reviewing entries, verifying amounts, compiling and comparing balances.

7. Maintains manual and automated recordkeeping systems by tracking, verifying and updating records, files and reports. Inputs, monitors, and corrects data in automated systems; generates reports.

8. Performs all duties of Accounting Clerk I and II.

Note: The intent of this list of primary duties is to provide a representative summary of the major duties and responsibilities of this job. Incumbents perform other related duties assigned. Specific duties and responsibilities may vary based upon departmental needs.


EDUCATION: High school diploma or GED.

EXPERIENCE: Three years accounting clerical experience.


General knowledge of bookeeping principles, mathematical methods and techniques and accounting standards. Skill in performing mathematical computations; in reviewing and processing financial documents; in reconciling financial data; in operating calculators, keyboards, manual and automated office equipment, personal computers and financial software; in inputing data. Ability to communicate effectively; to prepare written records and reports; to establish and maintain effective work relationships; to lead and train others in assigned accounting clerical or bookeeping work.

OTHER: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.


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