Instructor Led Training Information
Now that Workday is live, all instructor-led training sessions are available as on-demand recordings through the Workday Learning app. Learn from our expert instructors and hear answers to commonly asked questions, all at your convenience.
Key Highlights:
- Prerequisites:
- Watch the comprehensive CBT (Computer-Based Training) video series before accessing the recorded sessions.
- This essential preparation provides a solid understanding of Workday basics.
- Tailored Learning:
- Training is organized around specific security roles for relevance.
- Use the Training Pathways by Role page on our program website to enhance your learning experience.
- Faculty Members:
- Specialized training options are available, including a live faculty instructor-led session.
- Visit our Faculty Workday Supplemental Training Plan for more details.
Quick Links
Instructor Led Training Courses and Recording Links
| Course | Course Description | Course Length | Required Security Roles | Prerequisite | Recording Link |
|---|---|---|---|---|---|
| Academic Appointments | Explore academic staffing processes in Workday with our course. This program provides a comprehensive understanding of the functionalities associated with adding, updating, and ending academic appointments. | 45 minutes | - Academic Faculty Action Initiator - Academic Partner | - Workday Basics 101 CBT - Academic Appointments Optional: HR Fundamentals | Click Here to Watch |
| Customer Events | Immerse yourself in the nuances of customer account management and billing within Workday with our tailored training course. This program is designed to equip you with an in-depth understanding of the maintenance and management of customer accounts, as well as the intricacies of customer contracts and billing. | 45 minutes | - Customer Billing Specialist - Customer Collection Specialist - Collections Manager - Customer Contract Specialist - Customer Payment Specialist - Customer Refund Specialist - Accounts Receivable Operations Lead | - Workday Basics CBT - Customer Change Events CBT - Customer Events CBT - Customer Payments CBT | Click Here to Watch |
| HR Fundamentals | Immerse yourself in the dynamic world of HR management with our comprehensive training course. This course will cover many processes related to managing jobs and compensation. | 1 hour 4 minutes | - HR Partner - Academic HR Partner - Compensation Partner - HCM Action Initiator - HR Specialist | - Workday Basics 101 CBT - HR Fundamentals CBT | Click Here to Watch |
| Purchase Orders and Requisitions for Procurement Staff Only | Boost your procurement proficiency with this course. This training dives into the heart of Workday's purchase requisitioning process, covering critical topics such as issuing and modifying purchase orders, and delving into the nuances of requisition sourcing. | 1 hour 9 minutes | - Buyer - Procurement Operations Lead | - Workday Basics 101 CBT - Requisitions and Receipts CBT - Edit Purchase Orders and Change Orders CBT | Click Here to Watch |
| Payroll Accounting | Embark on a journey to master the nuances of payroll accounting within Workday in this engaging course. Participants learn about crucial areas such as assigning costing allocations to contractual and PIN workers, ensuring precision in budgeting and financial planning. The course also delves into the creation of payroll accounting adjustments, empowering attendees with the skills to manage and rectify payroll discrepancies effectively. | 1 hour 12 minutes | - Central Office Payroll Costing Specialists - Sponsor Program Manager - Department Payroll Costing Specialists - HCM Action Initiator - Payroll Accounting Adjustment Specialist Note: subject to change. | - Workday Basics 101 CBT - Payroll Accounting CBT | Click Here to Watch |
| Recruiting Fundamentals | Step into the dynamic world of recruitment in Workday with our insightful course. This training is designed to equip you with comprehensive knowledge of creating job requisition for academic and non-academic positions. | 51 minutes | - HCM Action Initiator | - Workday Basics 101 CBT - Job Requisition Processes for Non-HR CBT | Click Here to Watch |
| Supplier Accounts | Dive into the essentials of Workday's supplier invoice management in this dynamic course. Participants will learn the practical skills needed for creating supplier invoices from purchase orders, generating invoice requests, and crafting invoices directly from contracts. The course also covers effective strategies for finding invoices, resolving match exceptions, troubleshooting payment issues, and identifying payment statuses. | 57 minutes | -Accounts Payable Data Entry Specialist - Accounts Payable Operations Lead - Accounts Payable Analyst - Accounts Payable Settlement Specialist | - Workday Basics 101 CBT - Supplier Accounts CBT | Click Here to Watch |
Learning Labs and Recording Links
Learning Labs Recordings
- Live Learning Labs are no longer available, but recordings of select sessions can be accessed for additional support.
- These recordings offer practical demonstrations and insights to reinforce your Workday training.
| Learning Lab | Learning Lab Description | Learning Lab Length | Required Security Roles | Prerequisite | Recording Link for Pre Go-Live Learning Labs |
|---|---|---|---|---|---|
| Workday Basics 101 | Starting on June 26, for all employees to ask your questions about general navigation, worker profile, org chart, how to search, how to enter time and request time off, customizing your app menu, using reports and dashboards, and changing contact information. | 1 hour 7 minutes | - Employee as Self | - Workday Basics 101 CBT - Manage Personal Information CBT - Enter, View, and Submit Time CBT - Absence and Time Off Management CBT | Click Here to Watch |
| Workday Basics for Managers | Join us for the "Workday Basics for Managers Learning Lab," interactive session designed to boost your managerial efficiency within Workday. The lab focuses on enhancing your skills in managing My Tasks, from mastering approvals to learning the 'send back' and 'save for later' features. Sessions from May 29 to June 24 will be led by instructors. Starting on July 2, sessions are designed to allow you to drop in at any time during the session to ask questions and receive training on how to use Workday as it relates to your manager role. | 60 minutes | - Manager | - Workday Basics 101 CBT - Workday Basics 102 CBT - Reports and Dashboards in Workday CBT | Click Here to Watch |
| Requisitions and Punch Outs | For those holding the requester security role. Ask questions about creating requisitions and punch outs from places like Amazon. | 1 hour 16 minutes | - Requester | - Workday Basics 101 CBT - Receipt and Requisition Event CBT | Click Here to Watch |
| Expenses (Post Go Live) | For all employees. Come and ask your questions about spend authorizations and expense reports. Spend authorizations are for travel pre-approval. | 90 minutes | - Employee as Self | - Workday Basics CBT - Spend Authorizations and Expense Reports CBT | N/A |
| HCM (Post Go Live) | For our HCM Action Initiators, HR Specialists, Academic Faculty Action Initiators, and Academic Partners. Ask questions about job requisitions, hiring, and academic appointments. | 90 minutes Please note: some sessions may be 120 minutes. | - Academic Faculty Action Initiator - Academic Partner - HR Partner - Compensation Partner - HCM Action Initiator - HR Specialist | - Workday Basics 101 CBT and attending ILTs | N/A |