USM Bylaws, Policies and Procedures of the Board of Regents V-7.00 - POLICY ON STUDENTS WHO ARE CALLED TO ACTIVE MILITARY DUTY DURING A NATIONAL OR INTERNATIONAL CRISIS OR CONFLICT (Approved by the Board of Regents on October 5, 2001) 1. Purpose and Applicability. This policy governs students who are called to active military duty during a national or international crisis or conflict. It applies to full-time and part-time students enrolled at institutions in the University System of Maryland. 2. Policy A. USM students may be called to active military duty during national or international crises. These students may be required to interrupt their academic careers after they and their families have invested considerable resources in the payment of tuition, mandatory and auxiliary fees, and room and board. Each President shall develop and administer policies and procedures consistent with this policy that will assist such students in fulfilling their active military duty obligations by minimizing the negative effects of institutional policies otherwise applicable to students who withdraw from or interrupt their course of study. B. Upon application by a student, who has been called to active military duty, to withdraw from an institution or a particular course, and presentation of appropriate military orders, the President or appropriate designee, in accordance with the institution's exemption procedures, shall grant exemptions to otherwise applicable refund policies, and allow full or partial refund of tuition and fees (mandatory and auxiliary) and pro rata refund of room and board fees based on the actual days of occupancy. At the student's option, a notation of "AD" (active duty) will appear on the student's transcript. C. As an alternative to the refund of tuition, the President or appropriate designee may allow a student, who has been called to active military duty, to receive an incomplete grade for a course, and may extend the time permitted to complete the course for any reasonable period. D. The President or appropriate designee, in accordance with institution procedure, may allow other exceptions to otherwise applicable policies in order to assist students, who have been called to active military duty, and shall allow such exceptions if necessary to ensure that a student, who withdraws from a course or the institution because he or she has been called to active military duty, does not suffer institutional penalties, academic or otherwise (i.e. housing). V-7.00 - 1 E. In order to facilitate the reintegration of a student called to military duty, the President or appropriate designee, will minimize the process required to return to the institution.