VII701 - USM

Home / Regents / Bylaws / SectionVII / VII701

VII-7.01 - POLICY ON ANNUAL LEAVE FOR REGULAR EXEMPT EMPLOYEES

(Approved by the Board of Regents on December 3, 1999, EFFECTIVE 
January 2, and January 12, 2000)

I.  PURPOSE AND APPLICABILITY

    This policy governs the accrual and use of annual leave, and
    applies to all regular Exempt employees of the University 
    System of Maryland.

II. EARNED LEAVE

    Exempt employees - full-time exempt employees earn 22 days 
    of annual leave per calendar year which shall accumulate on
    a bi-weekly basis from the beginning of employment.  
    Beginning with the 21 st  yr. of USM and/or State of 
    Maryland employment annual leave shall be earned at the 
    rate of 25 days per calendar year.  Part-time exempt 
    employees working 50% or more shall earn annual leave on a 
    pro-rated basis.

III. LEAVE ACCUMULATION

    Annual leave with pay shall be available only to the extent
    earned, provided that the dates of such leave have been 
    approved in advance by the employee's supervisor.  A 
    maximum of 50 workdays of annual leave may be carried into 
    a new calendar year by all full-time exempt employees.  
    This maximum will be pro-rated for part-time exempt working
    50% or more.

IV PAYMENT FOR DENIED ANNUAL LEAVE

    At the end of each calendar year, a supervisor may, through
    appropriate channels, recommend to the institution's Chief
    Executive Officer or designee that an employee be paid for 
    days of annual leave lost pursuant to Section III of this 
    Policy.  The supervisor's recommendation for payment for 
    lost annual leave shall be accompanied by a written 
    explanation of why the lost annual leave was not taken at 
    another time during the calendar year.

    Payment is at the discretion of the chief executive officer
    or designee.  It is also limited to unused annual leave that
    is in excess of the maximum accumulation and that is lost 
    by the employee at the end of the calendar year.

V. LEAVE TRANSFER

   When an employee transfers to another institution in the 
   University System of Maryland or transfers to another 
   department in the same institution and/or moves from one 
   employment category to another, or from the State of Maryland
   to the USM, all unused accumulated annual leave shall be 
   transferred.

VI. TERMINATION PAYMENT

   Employees who leave the University System of Maryland are 
   entitled to compensation for any unused annual leave that 
   has been credited and available for use as of the date of 
   separation.

IMPLEMENTATION PROCEDURES:

   Each Chief Executive Officer or his/her designee shall 
   develop procedures as necessary to implement this policy 
   and shall forward a copy to the Chancellor.

REPLACEMENT FOR:

   USM BOR VII-7.00 - Policy on Annual Leave for Administrative
   and Classified Personnel, as approved by the Board of Regents
   on April 25, 1991, page 7.00-1 through page 7.00-3.

   Additionally, this policy supersedes, in whole or in part, 
   any policy(ies) and/or procedure(s) established by the 
   Regents, Trustees, Presidents, or their designees, of the 
   former institutions of the University of Maryland, and of 
   the former State Universities and Colleges, and of the 
   Regents of the University System of Maryland that are in 
   conflict with this policy's purpose, applicability, or 
   intent, that may have been overlooked and not included as 
   a specific citation under "Replacement For."
Email this Page to a Colleague
Printer Friendly Version