VII-7.01 - POLICY ON ANNUAL LEAVE FOR REGULAR EXEMPT EMPLOYEES (Approved by the Board of Regents on December 3, 1999, EFFECTIVE January 2, and January 12, 2000) I. PURPOSE AND APPLICABILITY This policy governs the accrual and use of annual leave, and applies to all regular Exempt employees of the University System of Maryland. II. EARNED LEAVE Exempt employees - full-time exempt employees earn 22 days of annual leave per calendar year which shall accumulate on a bi-weekly basis from the beginning of employment. Beginning with the 21 st yr. of USM and/or State of Maryland employment annual leave shall be earned at the rate of 25 days per calendar year. Part-time exempt employees working 50% or more shall earn annual leave on a pro-rated basis. III. LEAVE ACCUMULATION Annual leave with pay shall be available only to the extent earned, provided that the dates of such leave have been approved in advance by the employee's supervisor. A maximum of 50 workdays of annual leave may be carried into a new calendar year by all full-time exempt employees. This maximum will be pro-rated for part-time exempt working 50% or more. IV PAYMENT FOR DENIED ANNUAL LEAVE At the end of each calendar year, a supervisor may, through appropriate channels, recommend to the institution's Chief Executive Officer or designee that an employee be paid for days of annual leave lost pursuant to Section III of this Policy. The supervisor's recommendation for payment for lost annual leave shall be accompanied by a written explanation of why the lost annual leave was not taken at another time during the calendar year. Payment is at the discretion of the chief executive officer or designee. It is also limited to unused annual leave that is in excess of the maximum accumulation and that is lost by the employee at the end of the calendar year. V. LEAVE TRANSFER When an employee transfers to another institution in the University System of Maryland or transfers to another department in the same institution and/or moves from one employment category to another, or from the State of Maryland to the USM, all unused accumulated annual leave shall be transferred. VI. TERMINATION PAYMENT Employees who leave the University System of Maryland are entitled to compensation for any unused annual leave that has been credited and available for use as of the date of separation. IMPLEMENTATION PROCEDURES: Each Chief Executive Officer or his/her designee shall develop procedures as necessary to implement this policy and shall forward a copy to the Chancellor. REPLACEMENT FOR: USM BOR VII-7.00 - Policy on Annual Leave for Administrative and Classified Personnel, as approved by the Board of Regents on April 25, 1991, page 7.00-1 through page 7.00-3. Additionally, this policy supersedes, in whole or in part, any policy(ies) and/or procedure(s) established by the Regents, Trustees, Presidents, or their designees, of the former institutions of the University of Maryland, and of the former State Universities and Colleges, and of the Regents of the University System of Maryland that are in conflict with this policy's purpose, applicability, or intent, that may have been overlooked and not included as a specific citation under "Replacement For."