VII-7.01 - POLICY ON ANNUAL LEAVE FOR REGULAR EXEMPT EMPLOYEES
(Approved by the Board of Regents on December 3, 1999, EFFECTIVE
January 2, and January 12, 2000)
I. PURPOSE AND APPLICABILITY
This policy governs the accrual and use of annual leave, and
applies to all regular Exempt employees of the University
System of Maryland.
II. EARNED LEAVE
Exempt employees - full-time exempt employees earn 22 days
of annual leave per calendar year which shall accumulate on
a bi-weekly basis from the beginning of employment.
Beginning with the 21 st yr. of USM and/or State of
Maryland employment annual leave shall be earned at the
rate of 25 days per calendar year. Part-time exempt
employees working 50% or more shall earn annual leave on a
III. LEAVE ACCUMULATION
Annual leave with pay shall be available only to the extent
earned, provided that the dates of such leave have been
approved in advance by the employee's supervisor. A
maximum of 50 workdays of annual leave may be carried into
a new calendar year by all full-time exempt employees.
This maximum will be pro-rated for part-time exempt working
50% or more.
IV PAYMENT FOR DENIED ANNUAL LEAVE
At the end of each calendar year, a supervisor may, through
appropriate channels, recommend to the institution's Chief
Executive Officer or designee that an employee be paid for
days of annual leave lost pursuant to Section III of this
Policy. The supervisor's recommendation for payment for
lost annual leave shall be accompanied by a written
explanation of why the lost annual leave was not taken at
another time during the calendar year.
Payment is at the discretion of the chief executive officer
or designee. It is also limited to unused annual leave that
is in excess of the maximum accumulation and that is lost
by the employee at the end of the calendar year.
V. LEAVE TRANSFER
When an employee transfers to another institution in the
University System of Maryland or transfers to another
department in the same institution and/or moves from one
employment category to another, or from the State of Maryland
to the USM, all unused accumulated annual leave shall be
VI. TERMINATION PAYMENT
Employees who leave the University System of Maryland are
entitled to compensation for any unused annual leave that
has been credited and available for use as of the date of
Each Chief Executive Officer or his/her designee shall
develop procedures as necessary to implement this policy
and shall forward a copy to the Chancellor.
USM BOR VII-7.00 - Policy on Annual Leave for Administrative
and Classified Personnel, as approved by the Board of Regents
on April 25, 1991, page 7.00-1 through page 7.00-3.
Additionally, this policy supersedes, in whole or in part,
any policy(ies) and/or procedure(s) established by the
Regents, Trustees, Presidents, or their designees, of the
former institutions of the University of Maryland, and of
the former State Universities and Colleges, and of the
Regents of the University System of Maryland that are in
conflict with this policy's purpose, applicability, or
intent, that may have been overlooked and not included as
a specific citation under "Replacement For."