235.0 VII-9.50- POLICY ON TEMPORARY ASSIGNMENTS AND ACTING APPOINTMENTS (Approved by the Board of Regents, EFFECTIVE July 1, 1996. Please refer to the "replacement for" section of this policy.) I. Purpose and Applicability This policy establishes the authority of the institution's Chief Executive Officer or designee to temporarily assign duties to existing positions and to temporarily reassign staff to positions. This policy applies to nonexempt -- maintenance, office, service, and technical staff. II. Terms and Definitions Temporary assignment is used when adding or replacing job duties to an employee's existing position on a temporary basis. A temporary assignment of additional duties or removal of duties is at the discretion of the supervisor and may not result in a change in title or compensation. Acting Appointment is used when an employee is appointed to a different position on a temporary basis where there is a vacancy that is anticipated to exceed thirty (30) consecutive calendar days. This appointment may result in a temporary title change and salary adjustment consistent with the policy on reclass promotion. III. Authority of Chief Executive Officer A. Based upon operational need or organizational necessity and consistent with the knowledge, skill, and ability of the employee, the Chief Executive Officer or designee may: 1. Assign additional duties to an employee's current position on a temporary basis with no alteration in salary. 2. Appoint an employee, on a temporary basis to an acting or interim position. Employees appointed for, or actually serving, more than 30 days will receive a salary adjustment consistent with the policy on reclass promotion. Upon conclusion of the acting appointment, the employee will return to the last regular salary received prior to the acting appointment, with the addition of any intervening salary adjustments which have occurred. B. If and when practicable, the employee shall be provided with written notice of assignment/ reassignment at least five (5) work days prior to the effective date of such assignment/reassignment. IV. Duration of Temporary Assignment and Acting Appointment A. Temporary assignments/acting appointments may be made for up to twelve (12) months. Additional extensions may be considered based on operational need of the institution. B. Determination of salary for acting appointments shall be in accordance with established procedures for reclass promotion. V. Benefits During Acting Appointment Employees serving in an acting or interim capacity shall receive benefits consistent with their regular full-time appointment. VI. Miscellaneous A. Job class reviews may be conducted for all temporary assignments/acting appointments that last or are expected to last more than thirty (30) consecutive calendar days. B. Employees on temporary assignment/acting appointment shall not be subject to layoff based on temporary assignment acting appointment status. Such appointments are subject to the provisions of UMS Board of Regents Policy VII - 1.30 - Policy on Layoff for Unclassified and Classified Personnel. C. At the end of an acting appointment employees shall be returned to their former position with the same salary and status as they would have had if they had not been temporarily reassigned. IMPLEMENTATION PROCEDURES: Each Chief Executive Officer shall identify his/her designee(s), if appropriate, for this policy; shall develop procedures as necessary to implement this policy; and shall forward a copy of such procedures to the Chancellor. Replacement for: The following policies as they apply to non-exempt employees of the UMS only are replaced effective July 1, 1996. However, Exempt employees will continue to be covered under such applicable existing policies until such time as revised policies governing Exempt employees are approved. UM Personnel Policies and Rules for Classified Employees, Section III, Compensation - Compensation of Employees Who Work in an Acting Capacity, page III-9. UM Personnel Policies and Rules for Associate Staff, Positions and Appointments, Paragraph E. Acting Appointment, pages 3, 4; Employment Standards for Associate Staff, Paragraph G.2. Reassignment, page 13. UM BOR Policies and Procedures Manual, III-2.10.1 Amendment to Policy on Acting Appointments, page III-2.10.1-1 (partially rescinded for certain Academic Administrator positions); III-14.41 Policy on the Delegation of Authority to Approve Requests for Overload Payments to Faculty and Associate Staff, page III-14.41-1 (partially rescinded for Associate Staff). Additionally, this policy supersedes, in whole or in part, any policy(ies) and/or procedure(s) established by the Regents, Trustees, Presidents, or their designees, of the former institutions of the University of Maryland, and of the former State Universities and Colleges, and of the Regents of the University of Maryland System that are in conflict with this policy's purpose, applicability, or intent, that may have been overlooked and not included as a specific citation under "Replacement for."