Under general supervision, supervises the day to day activities of
support staff providing business management services to a department
or division. Responsibilities include entry level professional work in
a combination of business operations such as finance and budget, human
resources, procurement, contract and grant administration, and/or
facilities management functions.
1. Supervises daily work operations. Plans, schedules, assigns, and
reviews work. Trains employees and evaluates performance. Ensures
that work meets established standards of quantity or quality.
2. Assists in planning and developing the department/division
budget. Analyzes areas of expenditures and revenues; identifies
problem areas; and recommends changes. Prepares budget amendments
and maintains records of salary and FTE encumbrances.
3. Assists in preparing applications or renewals for grants and
contracts. Develops cost projections such as salary and fringe
4. Assists investigators in administering grants and contracts in
accordance with University policies and sponsor's requirements
regarding records, reports, controls, and conditions regarding
the expenditure of funds.
5. Supervises the creation, maintenance, reconciliation of accounts
using an automated database.
6. Oversees the preparation and processing of payroll journals,
purchase requisitions, and timekeeping records.
7. Coordinates the personnel requirements of the department/division
with the institution's human resources office with regard to
recruitment, training, classification/compensation, payroll, or
8. Oversees department billing for postage, telephone, copier, film
9. Participates in space planning activities. Coordinates the
renovation or relocation of department administrative and
10. Authorizes and monitors the payment of invoices. Resolves
discrepancies with vendors or service providers.
11. Sets up and monitors department/division maintenance and service
contracts on equipment, instruments, and facilities.
12. Prepares activity, financial, and annual reports or analyses.
13. Evaluates effectiveness of office operations, recommends, and
14. Serves as department/division liaison to central offices of the
institution as well as sponsoring agencies.
Note: The intent of this list of primary duties is to provide a
representative summary of the major duties and responsibilities of
this job. Incumbents perform other related duties assigned. Specific
duties and responsibilities may vary based upon departmental needs.
EDUCATION: High School Diploma or GED.
EXPERIENCE: Six years progressively responsible experience in a
combination of budgeting, accounting, payroll, purchasing, and
personnel work, one year of which involved full supervisory
Working knowledge of and ability to apply Generally Accepted
Accounting Principles (GAAP). Working knowledge of management
principles and practices. Skill in applying basic analytical skills to
review expenditures and revenues, prepare forecasts, and reconcile
accounts. Skill in performing basic mathematical computations. Skill
in planning work and supervising others. Skill in organizing and
executing multiple assignments under specific time constraints.
Ability to understand and interpret University policies and procedures
in the areas of finance, human resources, payroll, purchasing, and
sponsored programs. Ability to prepare and present budgetary,
accounting, and other reports and schedules. Ability to communicate
effectively orally and in writing. Ability to operate office
equipment, computers, and related software. Ability to handle
sensitive and confidential matters with discretion and tact.
OTHER: Except for qualifications established by law, additional
related experience and formal education in which one has gained the
knowledge, skills, and abilities required for full performance of the
work of the job class may be substituted for the education or
experience requirement on a year-for-year basis with 30 college
credits being equivalent to one year of experience.
CONDITIONS OF EMPLOYMENT