II240 - USM

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II-2.40      POLICY ON ANNUAL LEAVE FOR FACULTY
 (Approved by the Board of Regents, January 11, 1990; Amended by
 the Board of Regents, December 9, 1994; Amended by the Board of
 Regents, February 9, 2001)

With modifications recommended by the Committee on Education
Policy, 1/16/01

I.   FACULTY WITH CONTRACTS OF LESS THAN TWELVE MONTHS

     A.   A faculty member serving on an academic-year contract of
            less than ten months is not entitled to paid annual leave.

     B.   A full-time faculty member serving on a ten-month
          academic-year contract is entitled to fifteen calendar
          days of paid annual leave which shall be the last
          fifteen days of the ten-month contract period, unless
          otherwise designated at the time of appointment.  Such
          paid annual leave time may not be carried forward into
          the next fiscal year.

     C.   A part-time faculty member appointed on at least a 50%
          of full-time basis and serving on a ten-month academic-
          year contract is entitled to annual leave on a pro-rata
          basis.  Such leave shall be taken as the final days of
          the ten-month contract period, unless otherwise
          designated at the time of appointment.  Such paid
          annual leave time may not be carried forward into the
          next fiscal year.
     
II.  FACULTY WITH TWELVE-MONTH (FISCAL-YEAR) CONTRACTS
     
     A.   A full-time faculty member serving on a fiscal-year contract
          shall earn twenty-two (22) days of paid annual leave and three
          (3) days of paid personal leave per calendar year.  Beginning
          with the twenty-first year of employment, a full-time faculty
          member serving on a fiscal-year contract shall earn twenty-five
          (25) days of paid annual leave and three (3) days of paid
          personal leave per calendar year.
    
     B.   A part-time faculty member appointed on at least a 50%
          of full-time basis and serving on a fiscal-year
          contract shall earn, use, accrue, and be eligible for
          payment of annual and personal leave, on a pro-rata
          basis, on the same terms available to full-time fiscal-
          year faculty members.
                    
     C.   The time taken as paid annual leave shall have the
          concurrence of the supervisor.
     
     D.   Annual leave may be accumulated, but only a maximum of
          fifty (50) work days may be carried forward into a new
          calendar year.

     E.   At the end of each calendar year, a supervisor may, through
          appropriate channels, recommend to the institution's Chief
          Executive Officer or designee that a fiscal-year faculty member
          be paid for days of annual leave lost because of the denial of an
          annual-leave request.  The supervisor's recommendation for
          payment for lost annual leave shall be accompanied by a written
          explanation of why the lost annual leave was not taken at another
          time during the calendar year.  Payment is at the discretion of
          the chief executive officer or designee.  It is also limited to
          unused annual leave that is in excess of the maximum accumulation
          and that is lost by the employee at the end of the calendar year.

     F.   A fiscal-year faculty member transferring from one
          University System of Maryland institution to another
          shall be entitled to carry into the new position all
          unused annual leave accumulated at the time of
          transfer.  Fiscal-year faculty members leaving the
          University System of Maryland to take another State
          position who are not entitled to transfer accumulated
          leave and fiscal-year faculty members leaving State
          service shall be compensated for all unused annual
          leave accumulated up to the date of resignation.
     
     G.   Unused paid personal leave days may not be carried
          forward into the next calendar year and are not
          eligible for compensation upon termination.
     
III. EXCEPTION FOR FISCAL-YEAR FACULTY FUNDED BY GRANTS AND
     CONTRACTS

     For fiscal-year faculty members who are paid in whole or in
     part from contracts or grants, constituent institutions may
     limit the number of days of unused annual leave for which
     such employees may be paid upon leaving employment in the
     System. Any such limit shall be made a part of the
     employee's written employment contract.

IV.  IMPLEMENTATION PROCEDURES

     A.   Each Chief Executive Officer or his/her designee shall
          develop procedures as necessary to implement this
          policy and shall forward a copy to the Chancellor.

     B.   Beginning in Spring, 2002, and continuing for three
          years, the Chancellor shall report annually to the
          Board of Regents, through its Committee on Education
          Policy, on the total cost of approved compensation for
          denied annual leave to faculty and exempt staff in the
          USM, by institution and employee category.
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