Under general supervision, performs complex accounting clerical or
bookeeping tasks to support accounts payable/receivable, payroll,
timekeeping, auditing, cashiering, grants accounting, and/or other
accounting related functions. Posts journal entries, processes
payments or deposits, and verifies accuracy of data. May lead and
train other personnel.
1. Performs complex clerical accounting such as posting and
reconciling ledgers, bank accounts, preparing trial balances and
statistical reports, resolving cash accounting discrepancies.
2. Leads others in accounting clerical activities of a unit, provides
guidance and instruction, assists in determining work priorities.
3. Compiles and/or coordinates collection of data for inclusion in a
variety of regular reports following prescribed format.
4. Reviews and/or processes financial documents such as invoices,
vouchers, receipts, requisitions and reports, ensuring accuracy of
mathematical computations and completeness; resolves
5. Monitors departmental accounts by gathering statistical data,
maintaining reports and records, identifying variances, errors and
6. Performs analysis of sales transactions and bank account deposits
by reviewing entries, verifying amounts, compiling and comparing
7. Maintains manual and automated recordkeeping systems by tracking,
verifying and updating records, files and reports. Inputs,
monitors, and corrects data in automated systems; generates
8. Performs all duties of Accounting Clerk I and II.
Note: The intent of this list of primary duties is to provide a
representative summary of the major duties and responsibilities of
this job. Incumbents perform other related duties assigned. Specific
duties and responsibilities may vary based upon departmental needs.
EDUCATION: High school diploma or GED.
EXPERIENCE: Three years accounting clerical experience.
General knowledge of bookeeping principles, mathematical methods and
techniques and accounting standards. Skill in performing mathematical
computations; in reviewing and processing financial documents; in
reconciling financial data; in operating calculators, keyboards,
manual and automated office equipment, personal computers and
financial software; in inputing data. Ability to communicate
effectively; to prepare written records and reports; to establish and
maintain effective work relationships; to lead and train others in
assigned accounting clerical or bookeeping work.
OTHER: Except for qualifications established by law, additional
related experience and formal education in which one has gained the
knowledge, skills, and abilities required for full performance of the
work of the job class may be substituted for the education or
experience requirement on a year-for-year basis with 30 college
credits being equivalent to one year of experience.
CONDITIONS OF EMPLOYMENT