Under general supervision, oversees the centralized processing of
payroll and financial accounting system transactions within one or
for several USM institutions. Supervises and trains subordinate personnel.
1. Supervises the work of payroll data processing.
2. Reviews payroll documents for accuracy, completeness and
3. Streams all payroll related jobs for the update, exception, and
post reporting cycles.
4. Maintains recordkeeping and filing systems pertinent to
processing data base updates, gross pay and year-to-date totals.
5. Schedules and coordinates the workflow between payroll office,
data entry, and system computer facility.
6. Compiles data for recurring, periodic and special reports
regarding payroll matters.
7. Compiles data for the update, exception and post reporting
cycles, facilitates A-21 effort, line item and payroll charges
8. Instructs institution personnel/payroll offices on payroll
procedures and recommends alternative solutions when conflicts
9. Maintains and updates retirement files, title code files, and
10. Provides instruction to institutional personnel/payroll staff
regarding payroll policies and procedures; updates and maintains
payroll manuals and recommends alternative.
11. Controls and accounts for institutions bi-weekly payroll batches
through financial accounting system via the computer terminal.
Note: The intent of this list of primary duties is to provide a
representative summary of the major duties and responsibilities of
this job. Incumbents perform other related duties assigned. Specific
duties and responsibilities may vary based upon departmental needs.
EDUCATION: High School Diploma or GED.
EXPERIENCE: Six years of payroll experience, two years of which must
have been in a supervisory capacity.
Thorough knowledge of related federal and state tax laws; of complex
and specialized payroll and data processing procedures used in
processing the payroll and financial transactions; of on-line data
processing and terminology; of federal and state tax laws; of state
and University rules, regulations, forms and procedures affecting
payroll processing; of procedures for payroll benefit deductions.
Skill in the use of tax tables; in analyzing payroll problems and
formulating correct solutions. Ability to train and supervise
employees involved in payroll processing; to communicate effectively
both orally and in writing; to act as liaison between programmers and
payroll offices to ensure that problems or changes to the payroll
system are handled correctly; to operate standard office machines and
OTHER: Except for qualifications established by law, additional
related experience and formal education in which one has gained the
knowledge, skills, and abilities required for full performance of the
work of the job class may be substituted for the education or
experience requirement on a year-for-year basis with 30 college
credits being equivalent to one year of experience.
CONDITIONS OF EMPLOYMENT
Employees in this job class may be required to work overtime to meet