Information/Data Organization and Analysis:

• Collects, compiles, and organizes data pertinent to MCCE projects. Analyzes, summarizes, and communicates this information to appropriate officials.
• Assists in the preparation of annual and financial reports, recommendations, and other information resources for the improvement of MCCE and its programs.
• Tracks grant and program budgets and timelines.

Event Support:

• Arranges accommodations for facilitators and MCCE event participants.
• Assists conference participants and sponsored participants in arriving at the event location, checking in for the event, and finding locations for lunch and/or breaks.
• Provides on-site support throughout the duration of each conference, which range between 1 and 5 days in length.
• Provides any support required by MCCE to promote the effectiveness of the Meetings/Conferences.
• Communicates with stakeholders and processes payments for venue, services, facilitators, and other event expenses.
• Arranges online or in-person venues, sets up registration, communicates with participants, and coordinates any resources needed.

Office Support:

• Assists in the planning and implementation of programs, procedures, practices, and organization.
• Organizes calendars and schedules events.
• Periodically updates social media accounts and websites.
• Researches and compares available travel and hotel accommodations to identify the best available option for each travel need.
• Manages travel reservations and accommodations, including preparing itineraries and schedules for internal and external staff.
• Obtains approval from leadership for travel requests and expenses that exceed established limits.
• Processes reimbursements for travel expenses.

Required Education Level/Certifications:

High School Diploma or GED

Required Experience:

3 years’ experience providing administrative support. Formal education from an accredited college or university may be substituted for the experience requirement on a year-for-year basis with 30 undergraduate or doctoral credits or 12 graduate credits being equivalent to one year of experience.

Required Knowledge/Skills/Abilities:

• Strong skills using Microsoft Office and Google Drive filing systems, documents, spreadsheets, and linked resources.
• Ability to establish and maintain effective working relationships.
• Ability to present ideas and information clearly and concisely both orally and in writing.
• Ability to proofread and edit written documents.
• Ability to perform mathematical computations.
• Ability to present statistical material in chart and graph form.
• Ability to plan and support in-person and online events.
• Ability to interact effectively with internal and external parties in a courteous and efficient manner.
• Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.

Preferred Education Level/Certifications:

Bachelor’s degree

Preferred Knowledge/Skills/Abilities:

• Skill in the use of a variety of online tools including basic web page updates, time-tracking software, and registration software.
• Familiarity with the Microsoft Teams platform.