Meeting Management:

• Assists the COS in the planning, organization, and facilitation of meetings, including but not limited to Board of Regents meetings, retreats, and orientations; Committee on Governance and Compensation meetings; and Council of University Presidents meetings.
• Develops agendas, prepares briefing materials, prepares minutes, and coordinates follow-up actions.

Project Management:

• Researches, writes reports, and develops presentations for special projects or initiatives assigned by the COS. 
• Projects may include management of the Regent Liaison Program, personnel searches and onboarding, and space and furniture allocation.
• Serves as the point person for the board book platform.
• Assists with the coordination of the annual review process.

Interdepartmental Coordination:

• Facilitates communication and collaboration between different departments or units within the USMO and USM.

Communications:

• Drafts, reviews, and distributes internal and external communications on behalf of the COS or the USMO.
• Drafts responses, as appropriate, to institutional complaints and queries sent to the Chancellor’s Office.

Strategic Planning:

• Assists the COS in developing and implementing strategic initiatives and goals for the organization.
• Assists with the review of BOR policies and bylaws.
• Assists with the development, administration, and compilation of BOR assessment surveys.

Operations and Accountability:

• Maintains logs of Chancellor’s office programs/events, sponsorships, organization memberships, and paid dues.
• Reviews purchase card, travel, and timesheets for the Chancellor’s office staff.
• Serves as the Chancellor’s Office point person for USMO Administration and Finance and Human Resources matters.

Required Education Level/Certifications:

Bachelor’s degree from an accredited college or university. Additional work experience as defined below may be substituted on a year-for-year basis for up to four (4) years of the required education.

Required Experience:

• 3 years of professional experience as an executive assistant, senior administrative assistant, policy analyst, project manager, or other similar positions.
• Experience in higher education, government, public administration, or nonprofit organizations.
• Experience working in a leadership role or in a fast-paced, high-pressure environment.

Required Knowledge/Skills/Abilities:

• Comprehensive knowledge of higher education, governance, or multi-institution governing systems. 
• Ability to work collaboratively with diverse stakeholders and build effective working relationships across different departments or organizations.
• Ability to think strategically and anticipate potential challenges or opportunities.
• Attention to detail and a high level of accuracy in work output.
• Strong interpersonal skills, with diplomacy and good judgment
• Ability to multi-task and be highly organized
• Excellent writing and oral communication skills
• Ability to work independently
• Proficient with Microsoft Word, Excel, and PowerPoint applications
• Flexibility to work non-standard hours as needed and to travel occasionally for meetings or events.
• High level of integrity and discretion, with the ability to handle sensitive information and maintain confidentiality.