Under direct supervision, performs high volume typing and routine
1. Prepares manuscripts, correspondence, charts, forms, and other
documents from copy created by others using typewriter and/or
automated office equipment. Proofreads materials.
2. Receives and directs incoming telephone calls and visitors.
Responds to general inquiries regarding office operations.
3. Receives, sorts and distributes incoming mail. Prepares outgoing
mail for postal pick-up. Delivers, posts, and retrieves documents
and materials on campus.
4. Assists in maintaining records and filing systems. Enters and
retrieves data from files and databases. Assembles, compiles, and
edits data according to specific instructions. Prepares simple
5. Operates office equipment such as personal and networked computers
and printers, typewriters, facsimile machines, copy equipment,
voice messaging and electronic mail systems, and telephone
6. May assists Secretaries and Administrative Assistants in providing
administrative secretarial and clerical support to others.
Note: The intent of this list of primary duties is to provide a
representative summary of the major duties and responsibilities of
this job. Incumbents perform other related duties assigned. Specific
duties and responsibilities may vary based upon departmental needs.
EDUCATION: High School Diploma or GED.
EXPERIENCE: One year in clerical work.
OTHER: Applicants may be required to complete the institution's
required skills assessment to be considered. Some positions require
specific skills such as word processing, spreadsheet, presentation,
database, email or calendaring software, and Internet proficiency.
Working knowledge of office practices, procedures, and equipment; of
business english, spelling, grammar, and arithmetic. Skill in
operating manual and automated office equipment. Ability to produce
documents using automated equipment and office software; to perform
arithmetic calculations; to file documents according to alphabetic and
numeric sequence; to understand and follow oral and written
instructions; to communicate effectively both orally and in writing;
to interact with the public, employees and students in a courteous and
OTHER: Except for qualifications established by law, additional
related experience and formal education in which one has gained the
knowledge, skills, and abilities required for full performance of the
work of the job class may be substituted for the education or
experience requirement on a year-for-year basis with 30 college
credits being equivalent to one year of experience.
CONDITIONS OF EMPLOYMENT