University System of Maryland

         Job Class Specification

FLSA: NONEXEMPT                                JOB TYPE: SYSTEMWIDE
EEO6:  H40                                     JOB FAMILY/SERIES: OFF CLK 
IPED-SOC: 43-9022
APPROVED BY: Chancellor's Designee:                EFFECTIVE DATE: 01/22/2008
        James Sansbury, Associate VC Financial Affairs/Human Resources


Under general supervision, produces a variety of documents using automated input and output equipment and related ancillary devices.


1. Prepares documents such as correspondence, reports, tables, forms, schedules, financial statements, minutes of meetings and other material from handwritten copy, rough drafts or machine dictation using automated input and output equipment.

2. Prioritizes and schedules work assuring accuracy and speed in completion.

3. Makes changes in original documents such as reformating and integrating other forms of media. Edits source documents and proofreads typed documents noting format, grammar, completeness, and typographical errors.

4. Merges text and files information.

5. Codes, classifies, files, retrieves, and maintains materials in manual and automated filing systems. Prepares and maintains production control logs.

6. Operates office equipment such as personal computers, word processors, photocopiers, machine transcription and dictation equipment.

Note: The intent of this list of primary duties is to provide a representative summary of the major duties and responsibilities of this job. Incumbents perform other related duties assigned. Specific duties and responsibilities may vary based upon departmental needs.


EDUCATION: High School Diploma or GED

EXPERIENCE: One year in word processing.

OTHER: Applicants may be required to complete the institution's required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.


General knowledge of business english, grammar, spelling, punctuation, sentence structure, proofreading, document formatting and editing; of office practices and procedures. General knowledge of and skill in the care and operation of word processing equipment and related ancillary devices. Skill in the use of one or more word processing software packages; in operating manual and automated office equipment. Ability to communicate effectively both orally and in writing; to independently produce routine and complex documents using automated equipment and software; to follow complex oral and written instructions; to maintain effective work relationships.

OTHER: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.



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