University System of Maryland

         Job Class Specification

FLSA: NONEXEMPT                                JOB TYPE:  SYSTEMWIDE
EEO6:  H40                                     JOB FAMILY/SERIES: FIN     
IPED-SOC: 43-3051
APPROVED BY: Chancellor Designee: EFFECTIVE DATE: 09/09/2004
James Sansbury, Acting Director of Human Resources


Under general supervision, performs payroll and financial accounting system transactions, on line data processing, and coordination of activities within the institution or with several USM institutions' Payroll/Personnel Offices, System Computer Facility and Central Payroll Bureau.


1. Processes the University's biweekly payroll journals, entries and one-pay certifications, evaluates for accuracy, completeness, and conformity with established procedures.

2. Update data base and gross pay file through batch interactive processing. Maintains controls and process corrections.

3. Streams payroll jobs for the update, exception, and post reporting cycles and maintain balancing totals.

4. Assigns magnetic tapes and maintain control log for data entry processing.

5. Advises institutions on intricate payroll problems.

6. Maintains special files for payroll processing; i.e., title code file, special overtime, etc.

7. Processes and balance University's petty cash payroll.

8. Computes net payback for overpayment.

9. Assists in the breakdown and distribution of journals, entries, reports and checks to institution personnel offices. Distribute post reporting magnetic tapes and reports.

10. Assumes all duties of payroll processing supervisor in the employee's absence.

Note: The intent of this list of primary duties is to provide a representative summary of the major duties and responsibilities of this job. Incumbents perform other related duties assigned. Specific duties and responsibilities may vary based upon departmental needs.


EDUCATION: High School Diploma or GED.

EXPERIENCE: Four years of payroll experience, two years of which must have included knowledge of State and Federal Payroll Regulations and the use of tax tables to determine deductions.


Thorough knowledge of complex and specialized payroll and data processing procedures used in processing the University payroll, of data processing procedures used in processing transactions on the financial and accounting system; of on-line data processing and terminology; of federal and state tax laws; of state and University rules, regulations, forms and procedures affecting payroll processing, of procedures for payroll benefit deductions. Skill in the use of tax tables to determine deductions; in the use of the computer terminal to update payroll data bases through batch and interactive processing; in processing payroll exceptions and streaming jobs to produce reports; in calculating net pay. Ability to evaluate conformity with established procedures; to maintain batch controls; to answer technical questions from USM staff; to communicate effectively both orally and in writing; to work harmoniously with others.

OTHER: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.


Employees in this job class may be required to work overtime to meet required deadlines.

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